Zoom Meeting Best Practces

This guide will help you get the most out of your vFBLI experience. For best results, please use a Laptop or PC rather than your mobile phone. For a better user experience, we recommend being in one place for the duration of the meeting (rather than on the move).

Prepare for the meeting

1. Set up your equipment

  • Download the Zoom desktop app.
  • If you are presenting, decide whether you will use one monitor or two monitors.
  • Get a headset and microphone if you have them, to reduce background noise. In most cases, the headphones and microphone that work with your mobile device will work with a laptop.
  • Test your audio and video
  • Review how to share your screen if you will be expected to present.
  • Close unnecessary tabs in your browser and turn off notifications such as Email or messaging.

2. Look your best

  • Lighting should come from in front of you or from the side, in order to best light your face.
  • Keep your background clear of distractions.
  • Look at your webcam, not at the screen.
  • Use gestures and mannerisms that you would typically use in person.

Participate productively

1. Make sure everyone can hear you

  • Use a microphone when you speak.
  • Make sure the microphone is on and close enough to pick up your voice.

2. Help everyone focus

  • Don’t have side conversations.
  • If you aren’t talking, mute or turn off your microphone.
  • Avoid noisy activities like typing while your microphone is on.

3. Reduce Distractions

  • It is helpful to be in your office, home, or other quiet environment for the meeting.
  • Sit or stand somewhere with a neutral background (or use a virtual background).
  • Make sure your camera is on a steady surface to prevent shaking.
  • Turn off your camera if you need to take care of business outside of the meeting (ex. someone in-person needs your attention). Turn the camera back on when you are present in the meeting again.
  • To focus on the meeting, it is helpful to turn off or mute distractions including mobile phones, televisions, and radios.
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